OWLC Rules 

1.  Name.  The club shall be called the Oxford Women's Luncheon Club

2.  Aims.  The Club's aims are to provide social interaction between women resident in Oxfordshire , and to hear speakers on current and interesting topics.

3.  Luncheons.  There shall be six luncheons per year on such dates and at such places as the committee may determine.  The committee may arrange additional events. 

4.  Officers. The officers of the club shall be a President, a Chairman, a Vice Chairman, an Honorary Treasurer, an Honorary Secretary, and a Reservations Secretary.

5.  Management.  The management of the Club shall be carried out by the Officers of the Club together with the other Committee Members. The Committee shall meet a minimum of six times per year, normally before each luncheon. Minutes will be taken. 

6. Election of the Committee.   The President, other Officers and Committee Members shall be elected at the Annual General Meeting. They will normally hold office for two years and will be eligible for re-election. If a vacancy occurs among the Officers or Committee the vacancy can be filled by co-option at the discretion of the Committee.

7. Duties of the Officers.  The Chairman shall preside at all meetings and luncheons, and shall be responsible for ensuring the finding of speakers, assisted as necessary by the other members of the Committee.  The Honorary Treasurer shall be responsible for the correct keeping of the accounts of the Club, the collection of subscriptions and for the payment of all accounts due by the Club.  The Honorary Secretary shall maintain a members' list and shall receive all proposals for membership.

8. Membership. The membership of the Club will be open to women currently resident in Oxfordshire. Persons for election as members must be proposed to the Honorary Secretary by a fully paid member.  The election of new members will be at the sole discretion of  the Committee. 

9. Subscriptions.  The annual subscriptions shall be payable in January each year and the sum will be reviewed by the Committee from time to time. 

10. Contact Details. Members are responsible for notifying the Honorary Secretary of any change of contact details.

11. Ex-officio Members. The committee shall, at it's discretion, extend an invitation to women holding Civic or Academic Office (or their partner as appropriate) to be ex-officio members during their time of Office.

12. Guests. Women guests may be invited to the luncheon subject to the Committee's approval. No-one may be invited as a guest more than once within two years.

13. Annual General Meeting. The annual general meeting will be held in March each year. At the meeting the election of Officers and Committee Members shall be carried out and an independently examined financial statement and general report shall be presented.

14. Special General Meeting. A special general meeting may be called at any time by the Chairman or on the requisition of 20 members made in writing to the Honorary Secretary.

15. Suspension. In the event of the activities of the Club being suspended, all the funds of the Club shall be invested for the benefit of the Club.

16. Dissolution.  The Club can dissolved by a resolution passed by a majority of two-thirds of those present at a special general meeting called for the purpose. There must be at least half of the paid-up members of the Club voting in person or by proxy. The resolution must include provision for the disposal of the funds by the Club.

17. Change of Rules. No alteration or addition may be made to these rules except at an annual general meeting or a special general meeting. Fourteen days' notice of such proposed alterations must be given.